Create Custom CRM: How Much Money and Time Does It Take?

January 13th, 2020

Why you have to think about building your own CRM and how much money and time could it take?

If you’ve decided to read this article you probably already know that if you have more than three clients, you will most certainly need a Customer Relationship Management (CRM) software. Automation is key for future success and, most importantly, sustainable custom-vendor cooperation. Customer Relationship Management software is a necessary instrument for smart managers who need to hold all their data clean and correctly,  have regular relevant reports, and never miss important tasks. 

Like says, correctly performed CRM software could return an ROI of 2.5 times for each dollar spent.

This article will clarify why personalized CRM software can spare your budget and help you plan how much money and time you need to allocate to developing your own CRM from the ground up.

The worldwide  CRM software market is projected to increase to almost $30 billion by 2022. This is a forecasted growth of more than $2 billion in 2019, at a Compound Annual Growth Rate (CAGR) of 2%.

Benefits of Custom CRM Development

Any business— large or tiny, international or boutique-style — must understand and follow consumer actions and habits for the purpose of cultivating company communications and accelerating their traffic extension. Sales success can be a double-edged sword, and to make sure success happens, you must guide your connections with clients and guarantee a comfortable and, most importantly, very personalized shopping experience. This is why having CRM software is crucial to being competitive. However, the level of commitment and the sources addressed to this purpose could be different for every company. 

The most common benefits of using CRM for business are: 

  1. Manage a one-stop database across your company;
  2. Handle all correspondence and cooperations with users and customers;
  3. Minimize manual work in entering data;
  4. Follow up with customers;
  5. Split clients and create custom segments and compartments; and
  6. Enhance your sales overtime… 

How to determine what your company needs a custom customer relationship management software?

If you require explicit functions and inclusion.

Ready-to-use CRM software coordinates with most mainstream social platforms and emailing programs, however, there is no assurance that you can also integrate with your internal databases or custom call frames as well. The more instruments your organization applies to help serve customers and record their information, the more difficult it is to get an accurate answer on the mass utilization item market with CRM. If you are a large modern organization, industrial facility, or a startup with extraordinary service, it would be difficult to use default CRM software.

If you don’t want to spend time and money on unnecessary expenditures

Statistics show that 43% of CRM customers work with less than half the features of CRM software. A Customer Relationship Management software has to include those main highlights in which you and your organization require most. If not, you risk paying a lot for a ready-made platform and spend too much time instructing your staff to work with it just to lose significant data. 

Advantages of Custom CRM Development

The question in which any executive often asks is “Why does my company have to build CRM from scratch if there are more than enough ready-made software that I could apply right now?

Why create Custom CRM? 

It’s excellently suited to your personal requirements

Developers that build ready-made CRM often try to bundle their software with all kinds of attributes and functions to reach larger businesses. sometimes you need just one more tool for integration, however, you can’t change one piece inside large ready to use solutions. Imagine for a second, that you try to find your favorite Cinnabon with oranges in a bakery where they make only standard butterless rolls. Pretty difficult, right?

It allows for business processes and workflow automation 

Developing a custom CRM could perform much better for your company than ready-made software. It becomes obvious when you need to unify the program across many departments and functions. Let’s say you want more futures, analytics, and dashboard abilities for the marketing team, especially for the PPC department. However, you have a sales-centered CRM and it doesn’t allow you to apply specific tricks for separate teams. But, if you decide to create your own CRM solution from scratch, you can determine what functions and operations you have to cover and automate.

It’s ability to scale and adapt 

You can implement CRM as a foundation to create extra functions for various teams and responsibilities. They will all have an original database. If you’re going to do it with ready-made software, you’ll have to reach to a distributor that offers an API. And, actually spend money for each user in the system and each extra detail you attach. With a custom CRM system, you can do whatever you can imagine. 

Here you can find the article CRM Software for Real Estate Companies. You also find it useful for any other industry.

How to prepare for building CRM software?

Nobody panic! You can make the following steps to recognize and classify your CRM specifications and outline them in the details. Spending an efficient amount of time here will be profitable for you later on. List CRM software specifications and elements that are determined in the initial focus session and then help architects and developers to stay in continuous communication with your managers’ team to gain more beneficial workflow understanding.

The marketing part of CRM elements

CRM tools support marketers to prepare promo and advertising campaigns, establish business goals, analyze outcomes and interact with the sales team.

Any variety of advertising, for example periodic sales or paid GoogleAds could be placed in the CRM timetable and marketers could apply client analytics to contact a vital audience following its vision. 

The main marketing features of CRM are:

  • Lead management;
  • Lead generation monitoring;
  • Lead scoring;
  • Email list maintaining and segmentation;
  • Campaign control;
  • Social media management; and
  • Combination with marketing programs,

The sales part of CRM elements

Communication with customers is an important goal and purpose of CRM. The sales team is the prime staff group that gains the most profit of CRM execution. The software might grow into a large tool to collect and save lead and client data, automate sales processes on all levels from follow-ups to calls, and structure the database. 

The main sales features of CRM are:

  • Contact control;
  • Sales production control;
  • Sales cooperation instruments;
  • Sales outlook;
  • Lead distribution commands;
  • Custom journey tracking;
  • Product monitoring; and
  • Sales screening via filters.

The customers support part of CRM elements

Interaction between clients and a support team has to be recorded, documented and analyzed. There are many privileges of the support automation block. Regardless of how big or small your customer support team is, CRM will make managers’ lives a lot easier in terms of managing the specific client case observing the profile. 

And, moreover, an adjustable database with the records of customers’ most common issues, subjects, and concerns could help managers to build the right procedure to optimize sales, marketing, and support operations and make the best possible final outcome..

The main support features of CRM are:

  • Case supervision;
  • Online support settings;
  • Call automation;
  • SLA maintaining;
  • Outline automation; and
  • Custom ticket status.
CRM development

Here required and indispensable CRM functionality. Let’s go-ahead to a much-deeper dividing line and explain how to develop Custom Management Systems with high-level features proper for more comprehensive companies.

  1. Integration with internal apps

The important item here is that separate teams of an organization could adopt hundreds of modern tools and apps (like My SQL easy sync, sim PRO, AppSmart and others) to make their business processes more constant. It’s better to consider integrating them into a CRM system. 

  1. Billing and Accounting

CRM might be implemented with different invoicing opportunities like a billing background, smart transportation invoices, state monitoring, etc. One of the significant purposes of developing your own CRM system is the ability to incorporate functions like this with any app or platform you need. For example, various sorts of in-house bookkeeper software or external payment systems can integrate your accounting software (like QuickBooks) with custom CRM through API.

  1. Mobile version 

Nowadays, all companies need to reach client data aside from one working location. CRM with mobile adaptability guarantees that you could perceive and take information at any moment. To be competitive you should think about building a mobile version of CRM not as an additional feature but as a necessity. 

A study, headed by Software Advice, reveals that about 50% of customers reach CRM through smartphones.

Custom CRM Development Cost

Let’s wrap it up and find out how much it costs to build a CRM system.

To settle the cost of custom CRM, first of all, you have to determine exactly what features you need. To guide you in this selection process and provide a few concepts, we describe the most popular parties of CRM software and estimate how much time it takes to develop them.

CRM development price

Custom CRM prices could range from $4,000 to $500,000 or even higher. It leans on complexity, therefore it’s difficult to tell how much CRM will cost your individual and specific business.

Where to Find a Partner to Develop Custom CRM?

A custom CRM software is a great option to increase revenue and build a customer-oriented approach as well as to automate business practices by building a cloud-based data center. 

Unfortunately, not all companies have a development team that is able to manage CRM software creation. And, even if a company has a technology department, it may be overburdened with other responsibilities. Hiring a remote technology team is the right option to remain within budget and receive timely results. 

In a previous article, we explained how to choose and hire an outsourcing development team. 

Advice on how to choose CRM developers:

Study portfolios. 

It’s totally okay if there is no CRM software in the company’s portfolio. CRM case studies are hard to create and could also be guarded by NDAs. Watch out for the technical difficulty that may be present in the portfolio items that are shown.

Search for reviews. 

Find information about the organization on the internet. It’s easy to go through review platforms like, Goodfirms or Upcity. You can gather contacts from their earlier customers and ask them about possible collaboration opportunities. 

Think about the geographical area. 

Software development in Eastern Europe is more cost-effective than in the US. Developers from India or Pakistan are even cheaper. However, the crucial thing is far from the price. For strong and productive collaboration, it is better to be on the same page with a remote team in terms of cultural and behavioral aspects. 

It’s worth considering that a well-built CRM system can increase the efficiency of your company. This solution is essential if you want to be competitive and give your customers top service.

Decide to build custom CRM software?