Medical Practice Management Software: How to Build, Process, and Requirements.

August 26th, 2020

Healthcare providers have a big responsibility on their heads; they do not have time for things, which does not concern saving lives such as data entry and micromanagement of their practice. Medical Practice Management is a software, which is there to take care of it. It is important for you to choose a software, which best suits your needs, and for that, you must consider which features of MPM are important for your use. 

Although all of the MPM software offers almost a similar set of functions, some are a little more versatile and can be customized. Many of them are different in terms of interface differences. There are multiple numbers of companies offering MPM software, all with special and distinctive qualities.

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Medical clinic software or Medical Practice Management software:

To help healthcare providers in carrying out their daily operations and small tasks, Medical Clinic Software comes in handy. Medical Practice Management Software is also known as Medical Clinic Software can turn a medical organization or hospital’s operations completely upside down. It saves healthcare providers from going through the hassle of billing, reminders, calendars, and scheduling manually. It not only saves time and makes the operations more efficient, but also saves a good amount of manual labor. Furthermore, Medical Practice Management software has even more useful and beyond expected features such as incorporating Electronic Medical Records systems into functionality.

Some essentials features of MPM software:

Patients’ past records and relevant information:

It is essential for healthcare providers to keep a record of a huge number of patients and keep updating that information for future purposes. If they fail to do so, it can literally risk the patient’s life, which is why Medical Practice Management software makes sure that physicians and surgeons can easily gain access to their patients’ information and past records in order to treat them better. These records may include allergies, past surgeries, vaccinations, medications, family history, etc. All such information can be accessed quickly and easily. 

Furthermore, Medical Clinic Software also facilitates patients. If a person wants to gain access to his/her own records or switch his/her healthcare provider, MPM will allow it to do it immediately without delays and gaps in them. It will transfer all the records without a chance of misplacing them. 

It also facilitates patients by letting them view their laboratory test results and prescriptions without having to go to the healthcare provider in person. It also gives the patients a wider view of their overall health, enabling them to better assess and treat themselves. 

Following are some factors, which are included in a patient’s record:

  • Patient Portal
  • Medical Family History
  • Master patient index (MPI)
  • Demographic information of the patient
  • Patient’s medicine list
  • Patient’s insurance details
  • Allergies and reactions
  • Lab results
  • X-Ray results
MPM software: Patient Portal

Billing and payment:

Medical Practice Management software offers online payments and viewing of bills and ledgers to both, patients and healthcare providers. It also eliminates the chance of error in calculations and posting. Furthermore, MPM also fills the necessary fields itself, so that the patient does not have to waste time worrying about filling a lengthy form. 

It also provides patients assistance regarding denials. MPM compares denials with the database and keeps a check on them for any relevant updates. It also keeps an eye on new and improved rules and modifiers regarding Medicare. For healthcare providers, it gives them access to edit conveniently to save time and energy. 

It is alright if you doubt that nonprogrammers might face some difficulties in controlling and handling the software. Luckily for you, you can also acquire a billing rules engine. The billing rules engine allows the user to change instructions in just a matter of minutes. It is recommended that you invest in both, MPM as well as Medical Billing Software.

Following are some important aspects of billing and payments in MPM:

  • An option to claim to process
  • Slamming scrubbing
  • Claiming to track
  • Display of Insurance Payer’s Listing
  • Both Paper and Paperless claims
  • Collections
  • A separate Billing Rules Engine
  • A software for denial management
  • Central Billing Office

Schedules and appointments:

It is a struggle for patients to sit outside the doctor’s office, waiting for their turn. It is actually quite a burden on people who are already sick, which is why MPM offers the patients a convenience to fill out forms and make appointments before coming in for their visits to the doctor.

MPM facilitates patients by giving them the option to organize and schedule their medical appointments. It also makes it more convenient by the option of color-coding and drag and drops scheduling interface. It also helps healthcare providers in ensuring that there is no double booking at a time. It also helps them to scan time slots and keep a check and balance of their patients individually. Furthermore, room and lab bookings can also be made through MPM.

Following are some options in the Scheduling feature of MPM:

  • Physician’s Schedule
  • Patient’s visit schedule
  • Room and lab bookings
  • Equipment bookings
  • Reminders for both physician and patient
  • Patient intake forms
Scheduling feature of Medical Practice Management Software

Direct communication:

It provides patients to directly text their healthcare provider for small problems or queries. It also gives the patients access to get their prescriptions altered if needed through MPM immediately. Furthermore, it also facilitates healthcare providers to make E-Prescriptions. It is commonly known that most of the time, patients are unable to comprehend the doctor’s handwriting in prescriptions, which even leads to many incidents and even deaths every year. With MPM, doctors, and patients both can have a smooth exchange of information without confusion.


It also provides the user with a built-in reporting function. It already stores reports beforehand to save the user’s time and give him/her a better view of their reports. It also gives the users the authority to compile an administrative date and create their own reports. It also reveals the patient’s financial history and performance over time. 

Inventory management:

Inventory is a huge part of a hospital or clinic. It is important for healthcare providers to keep a check on inventory because as we all know, medical pieces of equipment can be expensive. Through MPM, healthcare providers can streamline their inventory management process. The software is able to track orders and make comprehensive reports after every quarter for the user. Manual data entry can be hectic and time-consuming, which is why healthcare providers must invest in software with barcode scanning.

Document storage:

Hospitals generate tons of important documents and receipts, which not only is harmful to the environment but also is hectic to manage. MPM facilitates users with the arrangement and management of documents of each patient individually. It can also transfer and save documents from others without any inconvenience. The database in document storage contains the following options:

  • Scanned Document Repository
  • Radiology Information Solution
  • Picture Archiving 
  • Communication Solution
  • Laboratory Information Solution


Billing also needs to be fully integrated with EHR/EMR. MPM provides users with an automatic system of payments with a separate module of billing software. It ensures that the patient’s insurance claims and credit card payments are streamlined. Electronic Data Interchange enables accurate transmission of data, conversion of that data into a standardized format, barcode scanning technology and a facility to directly input complex data. 

By the way, KITRUM has been recognized as a Top Healthcare Software Development Companies Of 2020 according to DesignRush.


Medical Clinic Software or MPM is necessary for all health care providers today. It makes the workplace move faster and more efficiently. It also provides both patients and physicians a platform where they can connect and take assistance easily at all times. It also ensures that all relevant and important documents and prescriptions of the patients are in one place in an orderly manner.  

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